DHA Job Flow

This describes the flow of jobs through the DHA System from Estimate to Order Entry to Invoice and Accounts Receivable and Cash Received.

Page Contents
Price Tables	Invoice
Document Printing	Statements
Estimate flow	Additional Integration
Estimate printouts	Scheduling
Now it's a job	Job Cost Analysis

Information flows automatically from one module to another.

The estimate drives the process. Once the specifications are entered in the system, you never re-type anything.

Repeat jobs simply involve calling up the old estimate. Our ZipEst allows you to build a library of jobs you can use for instant estimates.

Estimate can be copied to clone the job you want, make any necessary changes, and you're done.  

For new estimates, input is done by single keystroke response to prompts at the bottom of the screen. No chasing the cursor all over the screen filling in blanks or codes. This reduces errors from forgetting to fill in a blank.

The program only asks questions pertinent to the job category. Letterheads won't print on the back, fold, perf, or score. Envelopes won't ask about cutting. Booklets ask about pages and covers. You don't forget anything, and you don't need to wade through unnecessary fields.

Price Tables & Paper Master

All estimating costs and time standards are contained in price tables for each machine. Tables can be based on unit prices for each operation, or on time/production speed using hourly rates.

Most price tables you will need are defined by the system, and cover all the operations in most printing plants. You can also create your own price tables.

Estimate printouts

Prices can be printed for as many quantities as you want, not just 2 or 3. You can also come back later on and print prices for any quantity without touching the estimate.

Estimates are very easy to modify so if something needs to be changed it can be done and the prices recalculated in seconds.

House copy includes specifications, imposition, cost, markup, and selling price, price per M and price each.

Estimate Detail shows itemized detail of production requirements with time and cost. You can print this for any quantity

Customer Copy shows specifications and the selling prices. You have the option of printing per M and each price.

Customer copy can be printed on your letterhead or on blank stock with your name printed by the computer. Special fonts or graphics can be printed as well.

Direct Fax or Email - The customer copy can also be directed to a file for editing or faxing directly from the computer.

Estimate Log

Existing estimates can be quickly and easily found by looking in the permanent estimate log. Estimates can be found by customer, rep, or any part of the job title.

Now it's a job

Job Ticket - Once an estimate becomes a job, the Docket program automatically converts the estimate into a Job Ticket.

Cut Order - The cut order is used to pull the paper from inventory or order it if necessary. Cut orders follow paper to the pressroom for identification.  

Permanent Job History Log - Writing a Job Ticket adds the job to the log. Rerun jobs can be found in this log by customer or by any part of the job title, purchase order number, etc.

Scheduling

All new jobs are entered automatically into the schedule. Production time from the estimate is converted into time blocks for each machine.

Document Printing

This program allows you to print information from the Customer File and Job History Log plus other information you enter from the keyboard. Print on anything you can get in the printer.

Delivery Receipts plus carton labels, shipping labels, order confirmation letters, What ever you need.

Invoice

Simply entering the job number pulls the information from the Job Log and fills in the first line on the invoice. You can add other lines to the invoice for items not included in the job log or add additional jobs to the invoice.

No chance to forget billing. When the invoice is posted, the billing amount and invoice number are posted to the history log. Several reports from the Job Log will show unbilled jobs.

Statements

Customer statements are available at the push of a button any time you want. You can run an individual statement any time for any customer.

Credit Check - This option will search the Accounts Receivable file and the Job Log for unbilled jobs to compare with the customers pre-established credit limit.

Aging -The aging can show invoice detail for all invoices or only overdue items with phone numbers and credit limits to simplify collections.

Payments - As payments are entered the cash totals are automatically posted to the Cash Management system. All non-AR checks are posted as well to allow total control of Cash in and Cash Out.

Additional Integration

Purchase Orders are entered into Job Cost as accrued expenses. When the invoice is received it is compared to the Purchase Order.

All invoices entered into Accounts Payable charged to a direct material account will be posted automatically to the job cost file.

Labor recorded in job cost is automatically posted to payroll. Labor recorded in job cost is automatically posted to payroll.  

Payroll Information Payroll Information is automatically posted to the General Ledger. Payroll Information is automatically posted to the General Ledger.

Analysis

Extensive analysis of sales is available monthly, quarterly, yearly, or any date range.

Cash Flow - One Report shows cash requirements. Another report will show projected cash receipts based on past payment history.

General Ledger

Accounting information flows to the General Ledger Module at the end of the month. The closing process is quick and easy, so Income Statements and Balance sheets are available at the push of a button.

Job Cost Analysis

Job Cost information is invaluable. It's the key to profitable operation, quality control, machine utilization, people productivity, accurate estimates. It's the key to Everything!

It's so important every line item of every time sheet is saved including start time, stop time, machine, operation, quantity, employee, and remarks. It's saved forever. On CD's if necessary, but we never lose it.

As a result, we have the most comprehensive job cost reporting system available anywhere. No one gives you access to more information more ways.

Each week employee time is posted by machine and employee. You can analyze all the operators on any machine for any period, or you can analyze all the machine operations for any employee for any period.

The job cost reports close the loop by providing accurate production information to update the estimating standards.

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