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Accounts Payable Details |
| Accounting training not
required. Full double entry accounting system with no debits or credits. |
| Integrates with other
programs in the DHA Business Solution Software series: Cash Management,
General Ledger. |
| Multi-user support for all
standard networks. |
| All data files are easily
exported to ASCII. |
| Vendor list is an easy to use DHA
MAIL file so you can print labels or letters any time. |
| Maintains both payable
expenses for current period and vendor status for all unpaid invoices. |
| One entry provides for
expense, vendor status, cash discounts available, and cash projection. |
| Invoices can be flagged
for automatic payment by category or date. |
| Automatically writes
checks for regular payments. Payments can be setup for specific number
of payments and automatically dropped when complete. |
| Supports cash and accrual
basis accounting. |
| Invoices previously entered
in the system, but not yet posted may be edited. |
|
Simplify vendor bill paying |
| DHA Accounts Payable keeps
track of the money owed to vendors, maintaining the current balance of all
vendor accounts. DHA Payables also provides listings for automatic payment
with the cash discounts available and posts payable expenses to the general
ledger. |
| Vendor bills are entered into
the system and charged to ledger or expense accounts. Credit memos can be
entered as a normal bill with a minus amount. End of period reports provide
expense listings and vendor status including aged payables. Accounts payable
are normally closed into the general ledger to become part of the income
statement and balance sheet. |
| Bills, payments, and
adjustments are input to the system. At the end of any input session, a
listing is run of the input date to check for accuracy and provide an audit
trail. |
| Mark bills for auto-pay |
| During input, entries can be
added to the AutoPay file and marked for a specific payment date to allow for
automatic check writing. |
| Closing scans the current
file and matches all payments to bills. If the vendor balance is zero, all
items are moved to an old file. If a payment matches a bill, the two
matching items are moved to the old file. All other items remain in a
current file as open items. This closing has no effect on the current period
expenses for the income statement, however the current payables tub total is
run from this file. |
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Select the bills to pay |
| AutoRite selects items from
the current file and displays them for the option of paying. All items
selected for payment are put in a file for temporary storage. At the end of
the selection process, the checks will be written automatically. |
| The Auto Pay system will scan
the current Auto Pay file for selected items. The user can specify which
categories he wishes to select. At the end of the selection process, each
item selected will be displayed. The option is then available to pay or skip
each item. |
| A date relative to the
current system date is then selected. For example, you could pay all bills
due in 30 days within 30 days. Or you could elect to pay them at an earlier
or later date. A hard copy listing is provided of all items selected for
automatic payment. |
Write checks automatically
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| The system automatically
processes all items and generate checks, automatically combining all items
to each vendor on a single check. |
| For bills that are not in the
Autopay system, you can simply write a check. Checks to AP are posted
automatically to the accounts payable file. You may also enter payments
directly into the system without writing checks. |
|
Clear Easy to Read
Reports |
| Distribution - A
listing of the current Payable Expenses are broken down by ledger account code.
The report can be run as often as required. |
| Vendor List - A list
of Payable Expenses for the current period listed by vendor. The report may
be run as required. |
| Cash Discounts - A
listing of available cash discounts with date required and the cumulative
total cash needed to take them. |
| Vendor Status - A
listing of the current status of all current bills and payments for each
vendor. |
| Aged Payables - A
listing giving 30, 60, 90 and over balances for all outstanding payables. |
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