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Cash Management / Banks
Control all cash-in and out
|
| DHA Cash Management gives complete control
over the cash in and out. No limit to the number of bank accounts, and you can even
reconcile petty cash and credit card accounts. |
| Accounting training not required. |
| Full double entry accounting system with no
debits or credits. |
| Integrates
with other programs in the DHA
Business Solution Software series. |
| Multi
user support for all standard
networks. |
|
All data files easily exported to ASCII |
| Customer list is an easy to use DHA MAIL
file so you can print labels or letters any time. |
| Prints checks with itemized account
breakdown. |
| Pay multiple invoices on the one
check. |
| Discounts and text messages included on
checks. |
| System automatically totals and writes
check. |
| Automatically posts to cash journal and
Ledger. |
| Automatic reconciliation of bank statement. |
| See current bank balance on screen anytime. |
| Provides for
hand input of checks and deposits. |
| Check
register indicates missing and void checks. |
| Listing of checks by vendor and account. |
| Easy to void
checks. |
| Impossible to "lose" cash anywhere
in the system. |
| The two major functions of the cash system are
keeping track of monthly bank transactions for the general ledger and keeping a running
file of open checks for automatic bank reconciliation. |
| All input goes first to a temporary bank
file, so you can check accuracy and make corrections. Transactions are then posted to the
bank files. |
| Checks and deposits are entered, and old
items are closed during reconciliation. |
Prints checks quickly and easily
|
| DHA uses standard checks printed with your
bank numbers and name. Checks can be printed by your bank or any other local forms
supplier. Suitable checks are also available from mail order vendors. (NEBS #9025, Deluxe
#1004, etc). |
| Vendor names and addresses are in a DHA MAIL
file, and are accessed by a simple letter code. (The vendor file can also be used to
print 1099 forms, labels, or letters). You can write a check to a one time vendor simply
by entering the name and address. |
Automatic bank reconciliation
|
| There are two separate balances maintained
by the bank system. The running bank balance contains a record for each check and deposit
entered into the system. The purpose of this file is to provided current balance and
reconciliation of the bank statement. This balance file has no effect on the monthly
accumulation of cash activity for the General Ledger. |
| Cash expenses and deposits for the current
period are in a separate file. This file contains an entry for each check and deposit
entered during the current accounting period. This file is used to generate the check
register and the distribution of cash to the general ledger. Check registers can be run as
often as necessary. Distribution listings can also be run as often as required, and you
can combine all the monthly files to generate a check register and distribution for the
full year. |
| If you are using the DHA Accounts
Receivable program, most deposits will be made in AR and will automatically be posted to
the bank. Without the AR program, AR payments are entered in the bank as any other
deposit. For non-receivable deposits, an entry will automatically be made to the general
ledger cash account when the ledger is closed. |
Reports
|
| Checks - Standard computer checks
printed with your bank numbers and bank name. |
| Check Register - Numerical listing of
all checks in the current bank file. An asterisk indicates missing or double numbers. |
| Deposit Listing
- Listing of all
deposits in the current bank file. |
|
Distribution - A listing of checks
distributed by account with vendor subtotals. |
| Vendor Listing - A listing of checks distributed by payee. |
|
Bank Balance - Current bank balance.
Instantly available at anytime either on screen or as hard copy. |
| Open Item List
- List of all checks/deposits
not yet reconciled to the bank statement. |
| Bank Reconcile
- Report of checks and deposits cleared with statement balances. |
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